Notice of Annual General Meeting 2019 – CSRSRA

Notice of Annual General Meeting 2019

Cochrane Sunset Ridge Subdivision Residents Association AGM

April 30, 2019 7:00 pm The Hub

 

Dear Association Member:

You are cordially invited to attend the General Meeting of the Cochrane Sunset Ridge Subdivision Residents Association (CSRSRA), to be held at The Hub Café & Wine on Tuesday, April 30 at 7:00 pm. The address is 4101, 101 Sunset Drive, Cochrane, AB.

This notice contains information about the AGM, including the agenda. Also included are the definitions of members and how to vote. All members are encouraged to attend, but only members who have paid can vote. Copies of the Bylaws, financial statements, and any other documents will be available at the meeting. Additionally, the Bylaws can be viewed on our website (sunsetcochrane.ca).

In an effort to help us lower the financial cost and environmental impact of printing large quantities of these documents, we encourage you to contact the Secretary at lizzimclean@gmail.com so that we may email you all the documents. Thank you for your cooperation with this request.

Please RSVP by emailing the Secretary at the above email address by April 15, 2019.

The CSRSRA Board looks forward to welcoming you to the CSRSRA Annual General Meeting.

Yours Truly,

Elizabeth McLean

Board Secretary

 

Cochrane Sunset Ridge Subdivision Residents Association

2019 Annual General Meeting

Agenda for the AGM of the Cochrane Sunset Ridge Subdivision Residents Association will be held at 7:00 pm on Tuesday, April 30, 2019 at The Hub Café & Wine, which is located at 4101, 101 Sunset Drive, Cochrane, Alberta.

Agenda and Order of Business

Welcome, call to order and introductions

Declaration of quorum

Approval of the agenda

Recording the attendance and the voting list at the meeting

Approval of the Bylaws

Directors’ Reports

Treasurer Report: review and approval of financial statement

Appointing an auditor

An election for vacant positions on the Board.

Other Business

Adjournment

 

2019 Annual General Meeting

4.1 Categories of Members

There are four categories of Members in the CSRSRA:

Full Members;

Associate Members;

Business Members; and

Honourary Members.

4.2 Full Members

To become a Full Member, a person must:

Be a resident within the CSRSRA boundaries;

Apply for membership; and

Pay the annual membership fee for Full Members.

4.3 Associate Members

A Full Member who ceases to be a resident within the CSRSRA boundaries ceases to be a Full Member and shall become an Associate Member for the balance of the membership year.

4.4 Business Members

To become a Business Member, a business must:

Provide products or services to the residents of Sunset Ridge in Cochrane;

Apply for membership; and

Pay the annual membership fee for Business Members.

4.5 Honourary Members

A person may become an Honourary member if the Voting Members at an Annual General Meeting pass a resolution to that effect in recognition of the person’s significant contributions to the CSRSRA.

4.6 Membership Fees

The membership year is one year from date of purchase. The Board shall set the annual membership fees for each category of Member.

4.7 Voting Members

The only Members who can vote at General Meetings of the CSRSRA are Full Members in good standing.

5.4 Voting
– A show of hands decides every vote at any General Meeting unless at least three
Voting Members request a written ballot, in which case ballots shall be used.
– The Chair of the meeting does not have a second or deciding vote in the case of a tie
vote. If there is a tie vote, the motion is defeated.
– Voting Members may not vote by proxy.
– A majority of the votes cast at any meeting decides each issue and resolution unless the issue needs to be decided by a Special Resolution. In calculating the number of votes, abstentions shall not be included, unless the abstentions form the majority of the votes cast, in which case the motion is defeated.

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