AGM – May 27, 2020 at 7pm on Zoom

COCHRANE SUNSET RIDGE SUBDIVISION RESIDENTS ASSOCIATION

Notice of 2020 Annual General Meeting
Date: Wednesday, May 27, 2010
Time: 7:00 p.m.
Place: Online Meeting via Zoom

All Members of the Cochrane Sunset Ridge Subdivision Residents Association (CSRSRA or the Society) are hereby invited to the 2020 Annual General Meeting of Members (AGM).

This Notice is being delivered by email to current Members and will also be entered on our Facebook page for all non-current members.

To register as a member, you need to send your name, address, and email to be a member in good standing and vote at the AGM. Register with our secretary by end of day on May 25th, 2020 at Marcia@marcialaw.com.

The coordinates and meeting code for Zoom, which can be downloaded for free, will be emailed to all current Members and all residents of Sunset Ridge who apply for membership by May 26, 2020.

If your computer does not include a visual component you can still participate in the meeting by voice.

BUSINESS TO BE TRANSACTED:

1. Approval of Special Resolution for Amendment to the Bylaw
In order to add a definition of “Voting Member” to the definitions in the Bylaws, the Board proposes approval of the following Special Resolution, which requires approval of at least 75% of the present Voting Members:
“BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:
a. The Bylaws of the Society be amended by the addition of a definition to Section 2.2 Definitions, as follows:
“Voting Member means a Full Member in good standing at the time of each such meeting of the Members.”; and0 b. the balance of the Bylaws not specifically amended herein are ratified as is.”;
and upon ratification a certified copy shall be delivered to the Registrar of Societies for the Province of Alberta and shall be a part of the Society’s Bylaws from and after the date thereof.”

2. Board Reports
President’s Report Needs Survey Report Strategic Refocus Report

3. Treasurer’s Report and Fiscal 2019 Audited Financial Statements
The 2019 fiscal audited financial statements have been delivered to the Members on our Facebook page.

4. Appointment of an Auditor or Qualified Person
The Board has nominated Ms. Sheina Nicholl of Nikolaos Group Inc., to be the financial statement reviewer for fiscal 2020, in lieu of an auditor. She is a duly qualified person as allowed for Societies in order to minimize costs.

5. Setting number of Directors and Officers to be Elected
The Board currently has 9 members, consisting of 5 Officers and 4 Directors at large. The Board believes at the present time that a total of 9 Board members is the right size now and will make a motion to set the number of Directors and Officers to be elected at the AGM at 5 members.

6. Election of Directors and Officers

Returning automatically for the second year of their two-year term are Ronald Gosselin, President, who will move to Immediate Past-President, Kelli-Anne Willisko, Treasurer, and Directors Madacen Monroe and Julie Havelock.

The Board has nominated current Directors Samantha Nickerson to be President, Rosanne Balsom to be Vice- President and Marcia Johnston to be Secretary, which will be voted on together as a slate.

This leaves two Directors to be nominated from the Members present at the AGM.

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